Category: Weddings

Tips for RSVP Etiquette

Tips for RSVP Etiquette

You have so much to worry about when it comes to planning your wedding and it can be pretty stressful to make sure you haven’t missed a thing. When it comes to sending RSVP cards, this can make planning your wedding even more stressful.

You’ve planned the seating chart, but you need to know who is coming and so do your caterers. Here are several tips to consider when working through RSVP cards.

Assemble Your Guest List

More than likely, you have quite a few guests that you’d like to attend your big day. After you’ve assembled your list, make sure you send out your invitations at least six to eight weeks before the wedding.

Also, make a note of people’s locations. If you have a guest coming from a distance, they’ll need time to make arrangements. The earlier you get your RSVPs out to them, the easier it will be for them to find accommodations.

Establish an RSVP Reply Date

There are few things to consider before you make your RSVP invitations. First, you’ll need to confirm with your vendors and venue coordinators the date you’re thinking so they can have a final headcount, check availability, and plan accordingly.

Often, your cake decorator and florist will also need a final headcount so they can plan the amount of dessert and floral arrangements required.

Guests should reply no less than two weeks before the reception and if you are planning a destination wedding, make sure to get them the invites at least 2-3 months in advance.

Match Your RSVP Cards to Your Wedding Scheme

Planning a wedding doesn’t have to all be stressful. One of the most fun parts is designing the invitations. There’s probably a good chance you have something in mind that you want to see come to life. Do you want your scheme to be elegant, earthy, bold, or fun? Whatever you choose, make sure to incorporate that look into your invitations.

If you’re planning a summer wedding, a great scheme helps people remember wedding dates as many people are attending other weddings during this season.

If you need a little inspiration, look to wedding stationery kits that will inspire your invitations and envelopes. You can find these kits online or at a local craft or stationery store.

What Exactly Do You Include on the RSVP Card

Chances are you’ve seen many RSVP cards, but when it comes down to you putting one together, you probably are drawing a blank as to all that goes into one.

  • Make sure RSVP stands out in big, bold letters. Put a design around it. Make it pop.
  • Include the date and time of the ceremony.
  • Provide an option to attend or decline in some fashion.
  • Include a choice of entrees to choose from.
  • Include details about dress code, parking, and directions.
  • You may even want to include your phone number or email address.
Pre-Stamp the Envelopes

Class it up for your guests. Pre-stamp the envelopes to make it a lot easier to get their RSVP in the mail early. It also takes the hassle out of tracking a stamp down. To make it even easier, write your address on the envelope. The key is making it easy easy easy.

What to do When a Guest Fails to RSVP

These are busy times we’re living in and sometimes we can be so rushed that people don’t fill out an RSVP correctly, or even worse, totally forget to send it out at all.

Before you think the worst, give your invitees a grace period after the RSVP date. Typically around seven days after the requested RSVP date.

If you don’t hear anything after that grace period, feel free to give them a call or send them an email. Tell them you need to know so you can inform your vendors or that you need to prepare the final guest list. Don’t let your nerves get the best of you. Be gracious.

As you can tell, there is a great deal of thought that goes into RSVP invitations. With a bit of planning and understanding of timing, sending them out and getting a response should go without any trouble or confusion.

If you’re looking for a venue, please don’t hesitate to call. We’ve helped hundreds of people have the wedding of their dreams and we’d be happy to do the same for you.

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What Does a Wedding Coordinator Do?

What does a wedding coordinator do decorative graphic

When it comes to weddings, there are a lot of things to consider. It can be stressful at times and it can be unbelievably exciting at others. Our goal at Oak Parc is to be your guide and to provide you with everything you need to have the wedding of your dreams.

Many people are there to help you plan and coordinate your perfect wedding, and sometimes it can be confusing as to who is handling what or who to turn to for certain things. We thought we’d give you a little breakdown of what exactly a wedding coordinator will do for you.

Once you’ve planned out your special day, you need someone there the actual day of your wedding – it’s time to consider someone whose sole responsibility is to manage and oversee the running of your wedding day itself – the Wedding Coordinator. The last thing you want is something to go wrong. A coordinator doesn’t book vendors or manage contracts. Instead, they step in around one month before your big day and work with you to the end. 

The responsibilities of a wedding coordinator tend to look like this:

  • Prepare and distribute your wedding day timeline
  • Set up a site meeting one month before the wedding so you can hand over all of your thoughts, plans, timings and contacts for the day
  • Confirm the final details with your venue and vendors 
  • Oversee the setup and coordination on the day itself. This means managing vendors and guests, moving items between locations, setting up furniture and decor, and handling all the last-minute emergencies

As you now see, a wedding coordinator exists with the intent of making your special day run flawlessly and without stress. 

Let our wedding coordinator at Oak Parc Events help you with the details, so you aren’t overwhelmed on one of the most important days of your life. Our coordinators understand what you are going through and want to make the decision-making as convenient and stress-free as possible for you. Contact us today to ensure your special day to ensure every detail has been considered.

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To Be Humbled

Oak Parc The Knot Best Of Weddings

Let’s all take a collective sigh and acknowledge what a crazy year 2020 has been. With all of its ups and downs, some great things have happened. People have discovered how to reconnect with their families, slow down, and gain a new perspective on what matters most. We can tell you from experience that many wonderful things have happened in 2020. For instance…

…Drum roll, please….

We are pleased and honored to announce that Oak Parc – Parc 73 has been selected as a 2021 — winner of The Knot Best of Weddings. This accolade represents the highest – and most-rated wedding professionals as reviewed by real couples, their families, and wedding guests on the Knot, a leading planning and registry brand, and app. 

We’ve worked tirelessly this year to make sure that those who’ve shared their magical day with us saw that their dreams become a reality despite COVID-19—taking every precaution, planning every detail, and ensuring that family, friends, and those getting married felt love and safety on perhaps one of their most important days. 

Are you wondering what this prestigious award means for you? Simple, it means that you’re working with the very best in wedding service and venues tailored to your event. We will continue to be humbled by this award while helping you and your loved ones plan their wedding and create everlasting memories.

Oak Parc Events is a premier wedding planning group and a host to stunning wedding venues located in the Greater Baton Rouge Area. Talk to us at (225)744-3344 to discuss scheduling your date, booking ceremony packagers and making your special day spectacular. 

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