Category: Event Planning

The 3 Most Popular Summer Parties: What You Should Know

3-most-popular-summer-parties- Oak Lodge&Parc73

Summer is where all of the fun starts. School is out, people are enjoying the outdoors, and families are excited about all of their summer plans. One thing’s for sure – there’s plenty to celebrate in the summer. From graduation parties to class reunions, we are here to tell you what you should know about planning summer events.

 

Class Reunions

After graduating from high school, it’s easy for people that used to be so close to naturally split apart. Some people keep in touch, but many do not. Class reunions are a great opportunity to reminisce on the good old days and catch up with people you haven’t seen in a while. Not only are class reunions a great time to revisit with old friends, but this can also be a chance to expand your professional network. It is a great time to network and make new connections.

The tricky part of class reunions is planning. This process used to be extremely difficult, but with the rise of social media, it has become a lot easier to connect with people. Start with a class reunion Facebook page and go from there. If there are people that don’t have a Facebook, then write a post in the Facebook group inquiring about them and hopefully someone they’ve stayed in touch with can help connect you. Try to start planning early (one or two years out) so your classmates can plan ahead to attend and arrange travel if necessary.

 

Family Reunions

No matter the size, family reunions are a great time to rekindle old relationships with the people you haven’t seen in a while and solidify family bonds with memories that last a lifetime.

Planning a family reunion can seem very intimidating at first, but it is all worth it in the end. It’s not easy getting everybody together at the same time in the same location, which is probably why you’re planning a reunion in the first place! Try sending out a quick survey to your family members, asking them of their preference of time and location, a couple of alternate suggestions. According to Group Travel, the most popular time of the year to host a family reunion is in the summer because of the ample spaces outdoor locations can offer and easier-to-plan travel time. Look for a place with a great outdoor space you can use! The most used services are catering and professional photography – you can enjoy the day without anyone having to worry about preparing food or capturing the memories. You can spice things up even more by making your own themed t-shirts for this event, planning games, or setting up a silly photo booth. Whatever you have planned, gathering with your extended family will be a memory you will all cherish for a lifetime.

 

Graduation Parties

Whether you or a loved one is graduating high school or college, graduation parties are one of the most exciting events to celebrate. This is a time filled with childhood memories and nostalgia, and moving on to future endeavors. A chapter in your life is coming to a close and a new one is about to begin, filled with hope and opportunity. One important thing for mom or dad to keep in mind is this: if you are planning the graduation party, make sure your graduate is involved in all of the decisions since this is their big day! You will also want to begin planning for the celebration early, especially if your child wants a joint party with several of their friends. In that case, the guest list can get large and planning can become more complicated, so you’ll want to begin planning this one to two years out!

One of the most talked about additions to a graduation party is a photo booth. This is a time to be silly with friends and collect pictures for memories you will look back on later in life. You can either rent or build the booth for your party. Another fun idea is making a hashtag for your event. This is a great way to keep up with everything that is happening and gives you an opportunity to look back at the pictures taken. The most important thing is to create a positive, happy environment for your party and don’t forget to tell your child how proud you are of their accomplishments.

 

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Although planning summer parties is not an easy task, our customizable packages and experienced team make it easy so you can focus on your family and friends and making memories! Check out our social events page for package details, or give us a call today to schedule a consultation or walk-through of our two event spaces in Baton Rouge and Prairieville. We can’t wait to work with you and take the stress out of planning the ultimate summer party.

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Baton Rouge & Prairieville’s Top Event Vendors of 2018

From florists to photographers, vendors add a special touch to your event. Not sure where to start with picking your vendors? For over 17 years, Oak Lodge & Parc 73 have worked with nearly every vendor in Baton Rouge and the surrounding areas, and we’re happy to pass along our experience to make your event the best it can be!

Whether you’re planning a corporate event, wedding, or any type social gathering, we can say with certainty that we would highly recommend the following professionals to service your upcoming event. Superior in their field, highly professional, and always easy to work with – these industry experts have been hand-selected to complement and enhance your occasion. Check out our vendor’s list below to see our top picks for 2018!

 

We hope you have found our list helpful in planning your next special event! To learn more about our two all-inclusive venues in Baton Rouge and Prairieville, visit our homepage or contact us.

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5 Simple Tips to Organizing a Corporate Event

We get it – organizing a corporate event isn’t easy. Whether your business is large or small, being active in your industry, engaging with your team, and staying in front of your customers are all critical to success. Corporate events are a great way to foster community within your organization or with your customers. When it comes to corporate event planning, every business is different. Corporate events run the gamut  from seminars, conferences, trade shows, appreciation events, holiday parties, incentive programs, board meetings, team-building events, team member training, product launches, to many more. One thing we know for sure – a lot of planning is involved in this process. That’s why we made these tips to help ease the stress of organizing your next corporate event.

 

Know Your Basics: Start Simple

Since there are so many things that go into planning a corporate event, start simple. What is your primary objective? Once you’ve discovered your objective, then you can start getting an idea of who, what, when, where, why, and how many. Does all of this align with your budget and your objective? Check with key stakeholders to make sure they agree. Set the mold for your event, then add in the details later.

Select an Appropriate Venue

You must select a venue that accommodates the guests. Is there enough room? Will the venue go with the atmosphere you want to create for the event? Will food be catered on-site? Do you want it to be outside? Does your venue accommodate your A/V needs, have ample parking, etc.? Do you need to consider the privacy of the space if your event is covering sensitive topics or “trade secrets”? Make sure you tour the space before committing, and request all of the details.

Choose a Varied Menu

Let’s face it – the food can make or break an event. Choose a catering company that has many food options. Keep in mind your guests’ diets, the time of day, and how attentive you need them to be. Do you want guests eating while a speaker is talking, or do you need them to pay closer attention? Make sure you accommodate your guests to the fullest potential.

 

Advertise and Market Your Event

Don’t let your guests forget about your event! Many businesses skip over this step, but it is very important. Send reminder emails to ensure the event will be at the forefront of their minds. Don’t be afraid to make a Facebook group for the event. Create buzz early in the process so your guests will be excited before they even attend, and send important reminders they will need to keep in mind for the day of.

 

Assess and Follow Up

While you’re still daydreaming about the success of your event, don’t forget to follow-up! Thank your guests for attending. Ask your colleagues what they liked and disliked about the event. Again, don’t forget to follow up with key stakeholders and get their insights! Take an objective look at how everything went so you can plan for the next one!

 

You may feel a lot of pressure when planning a corporate event since there’s so many people to please – your boss, your boss’ boss, your peers and all the other attendants – but following these simple steps will help ease the overwhelm and set the stage for an engaging corporate event. In no time, you’ll be a corporate event planning pro!

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