Category: Event Planning

Baton Rouge & Prairieville’s Top Event Vendors of 2018

From florists to photographers, vendors add a special touch to your event. Not sure where to start with picking your vendors? For over 17 years, Oak Lodge & Parc 73 have worked with nearly every vendor in Baton Rouge and the surrounding areas, and we’re happy to pass along our experience to make your event the best it can be!

Whether you’re planning a corporate event, wedding, or any type social gathering, we can say with certainty that we would highly recommend the following professionals to service your upcoming event. Superior in their field, highly professional, and always easy to work with – these industry experts have been hand-selected to complement and enhance your occasion. Check out our vendor’s list below to see our top picks for 2018!

 

We hope you have found our list helpful in planning your next special event! To learn more about our two all-inclusive venues in Baton Rouge and Prairieville, visit our homepage or contact us.

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5 Simple Tips to Organizing a Corporate Event

We get it – organizing a corporate event isn’t easy. Whether your business is large or small, being active in your industry, engaging with your team, and staying in front of your customers are all critical to success. Corporate events are a great way to foster community within your organization or with your customers. When it comes to corporate event planning, every business is different. Corporate events run the gamut  from seminars, conferences, trade shows, appreciation events, holiday parties, incentive programs, board meetings, team-building events, team member training, product launches, to many more. One thing we know for sure – a lot of planning is involved in this process. That’s why we made these tips to help ease the stress of organizing your next corporate event.

 

Know Your Basics: Start Simple

Since there are so many things that go into planning a corporate event, start simple. What is your primary objective? Once you’ve discovered your objective, then you can start getting an idea of who, what, when, where, why, and how many. Does all of this align with your budget and your objective? Check with key stakeholders to make sure they agree. Set the mold for your event, then add in the details later.

Select an Appropriate Venue

You must select a venue that accommodates the guests. Is there enough room? Will the venue go with the atmosphere you want to create for the event? Will food be catered on-site? Do you want it to be outside? Does your venue accommodate your A/V needs, have ample parking, etc.? Do you need to consider the privacy of the space if your event is covering sensitive topics or “trade secrets”? Make sure you tour the space before committing, and request all of the details.

Choose a Varied Menu

Let’s face it – the food can make or break an event. Choose a catering company that has many food options. Keep in mind your guests’ diets, the time of day, and how attentive you need them to be. Do you want guests eating while a speaker is talking, or do you need them to pay closer attention? Make sure you accommodate your guests to the fullest potential.

 

Advertise and Market Your Event

Don’t let your guests forget about your event! Many businesses skip over this step, but it is very important. Send reminder emails to ensure the event will be at the forefront of their minds. Don’t be afraid to make a Facebook group for the event. Create buzz early in the process so your guests will be excited before they even attend, and send important reminders they will need to keep in mind for the day of.

 

Assess and Follow Up

While you’re still daydreaming about the success of your event, don’t forget to follow-up! Thank your guests for attending. Ask your colleagues what they liked and disliked about the event. Again, don’t forget to follow up with key stakeholders and get their insights! Take an objective look at how everything went so you can plan for the next one!

 

You may feel a lot of pressure when planning a corporate event since there’s so many people to please – your boss, your boss’ boss, your peers and all the other attendants – but following these simple steps will help ease the overwhelm and set the stage for an engaging corporate event. In no time, you’ll be a corporate event planning pro!

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Which Catering Style Is Best For Your Next Event?

When planning your event, one of the most important things to consider is how you want it to be served. While many party planners spend lots of time thinking about the menu itself, the type of food service can be just as important in planning the flow of the event and setting the tone for the type of party you have in mind. Read more to find out about the different types of catering styles that best suit your event.

 

Buffet Service

This is a system in which food is placed in a public area where guests can serve themselves. Usually, the arrangement ranges from appetizers to desserts. After they get their food, the guests return to their designated seating area. The buffet service can be assisted or unassisted. The assisted buffet service includes waiters who are available to take your order and present the food while guests are seated. The more formal events tend to lean toward the assisted buffet style. The unassisted system is the buffet style in which guests serve themselves and is suited for a more casual feel.

Pro: Can offer guests a large variety of food in sizable amounts. Each person can serve what they want, so there is often less wasted food.

Con: Can sometimes get hectic if too many people “rush” the buffet at once, or linger around the food.

 

Reception Service

This is a service in which appetizers are served buffet-style on a table. The guests typically stand and serve themselves. It is uncommon to sit down to eat. This service style is sometimes referred to as a “walk and talk.” Most of the food is known as “finger food”. The reception service is most commonly used at short meetings and birthday parties.

Pro: Usually the least expensive. Works well for networking and business gatherings where you want to encourage people to walk around.

Con: Guests may leave the event hungry because of just eating “finger foods”

 

Plated Service

At a plated meal service, guests are seated at tables and served by a waiter. This service is usually intended for more formal events. Plated meals are the most efficient catering style and work great for all types of events. Plated meals are served two ways: guests are given options for their entrée, or you can serve a single-entree meal. If you choose to have a single-entree, it is best to choose a meal that appeals to the majority of guests. Guest factors will depend on the cost of this service. There are typically 3 courses that are served: soup/salad, entree, and dessert.

Pros: Can be more enjoyable for guests because they are being waited on

Cons: Typically have less variety in food; most expensive; does not encourage socializing, as people are confined to their tables.

 

There are many types of catering styles, but choosing the right style for your event is completely up to you! Your budget as well as the type of mood you want to set for your event will probably be the two most important factors in helping you determine what type of food service to employ. And don’t be afraid to leave it to the pros! An experienced party planner or caterer will be able guide you and help you decide what’s right for you and your guests. Bon appetit!

 

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