Category: Event Planning

September 27, 2023

Stress Free Wedding Planning in Baton Rouge

At Oak Parc, we understand that planning a wedding can be an overwhelming experience. That’s why we offer a streamlined process that takes the stress out of the planning. Our dedicated team ensures that you can focus on enjoying every moment of your special day. With our seamless event planning procedure, you get to revel in the celebration without worry.

Wedding Day Event Contract and Agreement

With Oak Parc, securing your event date is a breeze. Once you authorize the contract and policies, along with a 30% non-refundable deposit, your chosen date is reserved exclusively for you.

Additional Event Payment is Made

180 days prior to your event, a further 30% payment towards the total cost solidifies your plans, allowing you to focus on other exciting wedding preparations.

Working With An Event Coordinator For My Wedding

A mere 45 days before the big day, a seasoned event coordinator is assigned to ensure every detail aligns seamlessly. They’ll also coordinate a finalization meeting to put the finishing touches in place.

Finalizing Details for my Baton Rouge Wedding

30 days before your event, you and your dedicated coordinator will sit down for a finalization meeting. Together, you’ll fine-tune the menu, timeline, floorplan, color schemes, and select seasonal centerpieces if desired. This is also the ideal opportunity to address the guest list. Your coordinator will compile these details into a Banquet Event Order (BEO) for your final approval, while addressing any remaining balances.

Baton Rouge Wedding Day Execution

On the day of your event, Oak Parc ensures every detail outlined in the BEO is flawlessly executed. Our attentive staff, along with any additional vendors you’ve enlisted, have access to this document, guaranteeing your expectations are not only met but exceeded. At the end of the festivities, we’ll even assist in packing up any leftover food for you. Simply gather your personal items and leave the rest to us – we handle all the cleanup.

If you’re looking for wedding planning services in Baton Rouge, trust in Oak Parc’s experience and expertise. We’re committed to making your special day unforgettable, with a process that is designed to inspire. Contact us today to learn more about our services and how we can help make your wedding dreams a reality.

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April 19, 2021

What Does a Wedding Coordinator Do?

What does a wedding coordinator do decorative graphic

When it comes to weddings, there are a lot of things to consider. It can be stressful at times and it can be unbelievably exciting at others. Our goal at Oak Parc is to be your guide and to provide you with everything you need to have the wedding of your dreams.

Many people are there to help you plan and coordinate your perfect wedding, and sometimes it can be confusing as to who is handling what or who to turn to for certain things. We thought we’d give you a little breakdown of what exactly a wedding coordinator will do for you.

Once you’ve planned out your special day, you need someone there the actual day of your wedding – it’s time to consider someone whose sole responsibility is to manage and oversee the running of your wedding day itself – the Wedding Coordinator. The last thing you want is something to go wrong. A coordinator doesn’t book vendors or manage contracts. Instead, they step in around one month before your big day and work with you to the end. 

The responsibilities of a wedding coordinator tend to look like this:

  • Prepare and distribute your wedding day timeline
  • Set up a site meeting one month before the wedding so you can hand over all of your thoughts, plans, timings and contacts for the day
  • Confirm the final details with your venue and vendors 
  • Oversee the setup and coordination on the day itself. This means managing vendors and guests, moving items between locations, setting up furniture and decor, and handling all the last-minute emergencies

As you now see, a wedding coordinator exists with the intent of making your special day run flawlessly and without stress. 

Let our wedding coordinator at Oak Parc Events help you with the details, so you aren’t overwhelmed on one of the most important days of your life. Our coordinators understand what you are going through and want to make the decision-making as convenient and stress-free as possible for you. Contact us today to ensure your special day to ensure every detail has been considered.

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April 17, 2019

The 3 Most Popular Summer Parties: What You Should Know

3-most-popular-summer-parties- Oak Lodge&Parc73

Summer is where all of the fun starts. School is out, people are enjoying the outdoors, and families are excited about all of their summer plans. One thing’s for sure – there’s plenty to celebrate in the summer. From graduation parties to class reunions, we are here to tell you what you should know about planning summer events.

 

Class Reunions

After graduating from high school, it’s easy for people that used to be so close to naturally split apart. Some people keep in touch, but many do not. Class reunions are a great opportunity to reminisce on the good old days and catch up with people you haven’t seen in a while. Not only are class reunions a great time to revisit with old friends, but this can also be a chance to expand your professional network. It is a great time to network and make new connections.

The tricky part of class reunions is planning. This process used to be extremely difficult, but with the rise of social media, it has become a lot easier to connect with people. Start with a class reunion Facebook page and go from there. If there are people that don’t have a Facebook, then write a post in the Facebook group inquiring about them and hopefully someone they’ve stayed in touch with can help connect you. Try to start planning early (one or two years out) so your classmates can plan ahead to attend and arrange travel if necessary.

 

Family Reunions

No matter the size, family reunions are a great time to rekindle old relationships with the people you haven’t seen in a while and solidify family bonds with memories that last a lifetime.

Planning a family reunion can seem very intimidating at first, but it is all worth it in the end. It’s not easy getting everybody together at the same time in the same location, which is probably why you’re planning a reunion in the first place! Try sending out a quick survey to your family members, asking them of their preference of time and location, a couple of alternate suggestions. According to Group Travel, the most popular time of the year to host a family reunion is in the summer because of the ample spaces outdoor locations can offer and easier-to-plan travel time. Look for a place with a great outdoor space you can use! The most used services are catering and professional photography – you can enjoy the day without anyone having to worry about preparing food or capturing the memories. You can spice things up even more by making your own themed t-shirts for this event, planning games, or setting up a silly photo booth. Whatever you have planned, gathering with your extended family will be a memory you will all cherish for a lifetime.

 

Graduation Parties

Whether you or a loved one is graduating high school or college, graduation parties are one of the most exciting events to celebrate. This is a time filled with childhood memories and nostalgia, and moving on to future endeavors. A chapter in your life is coming to a close and a new one is about to begin, filled with hope and opportunity. One important thing for mom or dad to keep in mind is this: if you are planning the graduation party, make sure your graduate is involved in all of the decisions since this is their big day! You will also want to begin planning for the celebration early, especially if your child wants a joint party with several of their friends. In that case, the guest list can get large and planning can become more complicated, so you’ll want to begin planning this one to two years out!

One of the most talked about additions to a graduation party is a photo booth. This is a time to be silly with friends and collect pictures for memories you will look back on later in life. You can either rent or build the booth for your party. Another fun idea is making a hashtag for your event. This is a great way to keep up with everything that is happening and gives you an opportunity to look back at the pictures taken. The most important thing is to create a positive, happy environment for your party and don’t forget to tell your child how proud you are of their accomplishments.

 

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Although planning summer parties is not an easy task, our customizable packages and experienced team make it easy so you can focus on your family and friends and making memories! Check out our social events page for package details, or give us a call today to schedule a consultation or walk-through of our two event spaces in Baton Rouge and Prairieville. We can’t wait to work with you and take the stress out of planning the ultimate summer party.

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