Category: Weddings

Baton Rouge Wedding Venues: Managing Guest Count for Your Special Day

Did you know the average guest count for wedding receptions last year in the Baton Rouge area was 119? Given that the number of guests determines most food and beverage costs, finalizing your guest list is often one of the initial steps for engaged couples in wedding planning.

When choosing a venue, the first thing to consider is whether it can comfortably accommodate your guest count. Make sure you have your guest list finalized before you start venue hunting. Both Oak Lodge and Parc 73 offer a range of options and spaces suitable for events ranging from 50 to 400 guests.

How Many Wedding Invitees Attend?

Typically, about 80% of invited guests will attend a wedding, especially if both families live nearby. However, this percentage tends to decrease if families travel from out of town.

When Should RSVPs be Collected for Your Wedding?

Request RSVPs at least three weeks before your wedding. This gives you enough time to adjust your guest count with your caterer and venue. When you’re finalizing the contract with Oak Lodge and Parc 73, it’s wise to start with a slightly conservative guest count. While you can always increase it, remember that the contract doesn’t allow for decreases.

How Does Your Venue Plan for Food and Drinks for Your Guests?

Ten days before the wedding and reception, ensure you have an accurate guest count and share it with your venue and caterer. This information is crucial for ensuring enough food and beverages for everyone. At Oak Lodge and Parc 73, we take pride in providing our guests are well-fed with an abundance of delicious options.

How Many Chairs and Tables Does Your Wedding Reception Need?

In Louisiana, celebrations are known for their lively spirit and love for good food. At Oak Lodge and Parc 73, our reception packages include a variety of delectable offerings, from butler-passed appetizers to a sumptuous buffet with a carving station. Because of this setup, not everyone will be seated simultaneously. Our couples often find that a ratio of about 60% chairs to guests allows ample room for mingling, dancing, and socializing. High-top tables complement this arrangement perfectly.

As you plan your special day, remember that choosing the right venue and managing your guest list are crucial steps that can make all the difference. By keeping these factors in mind and working closely with your venue and caterer, you can create a wedding celebration that is both unforgettable and stress-free. At Oak Lodge and Parc 73, we’re committed to helping you make your dream wedding a reality, and we look forward to working with you to create the perfect celebration.

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Stress Free Wedding Planning in Baton Rouge

At Oak Parc, we understand that planning a wedding can be an overwhelming experience. That’s why we offer a streamlined process that takes the stress out of the planning. Our dedicated team ensures that you can focus on enjoying every moment of your special day. With our seamless event planning procedure, you get to revel in the celebration without worry.

Wedding Day Event Contract and Agreement

With Oak Parc Events, securing your event date is a breeze. Once you’ve chosen one of our all-inclusive event packages, you’ll authorize the contract and policies, along with a 30% non-refundable deposit, your chosen date is reserved exclusively for you.

Additional Event Payment is Made

180 days prior to your event, a further 30% payment towards the total cost solidifies your plans, allowing you to focus on other exciting wedding preparations.

Working With An Event Coordinator For My Wedding

A mere 45 days before the big day, a seasoned event coordinator is assigned to ensure every detail aligns seamlessly. They’ll also coordinate a finalization meeting to put the finishing touches in place.

Finalizing Details for my Baton Rouge Wedding

30 days before your event, you and your dedicated coordinator will sit down for a finalization meeting. Together, you’ll fine-tune the catering menu, timeline, floorplan, color schemes, and select seasonal centerpieces if desired. This is also the ideal opportunity to address the guest list. Your coordinator will compile these details into a Banquet Event Order (BEO) for your final approval, while addressing any remaining balances.

Baton Rouge Wedding Day Execution

On the day of your event, Oak Parc ensures every detail outlined in the BEO is flawlessly executed. Our attentive staff, along with any additional vendors you’ve enlisted, have access to this document, guaranteeing your expectations are not only met but exceeded. At the end of the festivities, we’ll even assist in packing up any leftover food for you. Simply gather your personal items and leave the rest to us – we handle all the cleanup.

If you’re looking for wedding planning services in Baton Rouge, trust in Oak Parc’s experience and expertise. We’re committed to making your special day unforgettable, with a process that is optimized for search and designed to inspire. Contact us today to learn more about our services and how we can help make your weddings dreams a reality.

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4 Reasons Why You Should Consider Booking Your Rehearsal Dinner at Your Wedding Site or Reception Venue

4 Reasons Why You Should Consider Booking Your Rehearsal Dinner at Your Wedding Site or Reception Venue

Congrats, you’re getting married! There are so many things to take care of and a lot to plan. You need to pick out your invitations, put together a guest list, break it to your fiance that you guys have to make second cousins the invitation cut off point, figure out where you’re going to get married…and don’t forget about the rehearsal dinner. However, here’s a wedding hack you may not have considered. What about having the rehearsal dinner at the same place as your wedding site or your reception venue? If you think that “Wedding Law” states “During the ceremony Thou must play Pachelbel’s Canon in D and Thou shalt only have thy rehearsal dinner at a local restaurant,” you can shake things up a little. You know, it is your wedding after all. In fact, it may be a bit smarter to have your rehearsal dinner at the same place you’re getting married or planning the reception. Let’s take a look at the advantages.

  1. You Can Save Money
  2. Many venues may offer you a combination deal if you book both events at the same place. With all the expenses around planning a wedding, saving money is an excellent way to go. Think of it like this, that’s more money you could put toward your honeymoon.

  3. It’s Convenient for You and Your Guests
  4. No additional maps and extra coordination and no surprises. Both you and your guests will appreciate having all the events in one place so there is less travel time, no one gets lost on the way and you remove a little bit of stress from your big day.

  5. Working with Your Wedding Coordinator Makes it Easier
  6. Your wedding coordinator is there to help make sure all of your wishes are met, you stay within budget and everything goes off without a hitch. You’re already working closely with him or her and this person most likely has a good handle on your thoughts and wishes for the big event. Extending these ideas through to the rehearsal dinner should be a piece of (wedding) cake.

  7. Carry Over Your Theme
  8. If you have a themed wedding–rustic farmhouse, vintage, modern, etc.–it’s easy and economical to use some of the same decorations and aesthetics at your rehearsal dinner, wedding and reception. Having two events (or all) at the same place helps make carrying your theme through easier. Your wedding coordinator can help with this, too!

While it has been a tradition to have your rehearsal dinner at a different venue, the times are changing, and more and more people are booking them at the same place to save money, add convenience and carry over their theme. If you have questions about booking either your wedding or rehearsal dinner or both, give us a call. We’d be happy to talk to you about the advantages and how we can enhance your big day.

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