While most couples start with a carefully thought-out plan for their wedding day budget, unexpected costs have a way of sneaking in and disrupting even the most meticulous financial preparation. From last-minute additions to surprise fees, these expenses can add up quickly. Preparing for these not-so-obvious costs ahead of time means you can be better prepared to handle them and focus on celebrating your love story without financial worries.
Obtaining a Marriage License in Louisiana
The cost of obtaining a marriage license varies from parish to parish but typically averages about $30. Certified copies range from $5 to $10 per copy. Be sure to check which forms of payment are acceptable in your parish, as some offices do not accept credit cards.
Baton Rouge Wedding Officiants
Unless you plan on having a family member or friend get ordained to perform your wedding ceremony for free, you can expect to pay an average of $250 for an officiant in Baton Rouge and surrounding areas. Costs can vary depending on the type of ceremony you desire and the location.
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Wedding Event Rentals Near Baton Rouge
Venues typically fall into two categories: those that offer all-inclusive wedding packages, which include catering and additional services, and those that provide the space only. If you’ve chosen a venue where you’re solely renting the space, you’ll need to budget for and arrange all the essentials, like tables, chairs, décor, and catering. Oak Parc offers all-inclusive packages at our venues and can also provide off-site catering for receptions not held at our facilities.
Last-Minute Wedding Guest RSVP Changes
Adding guests means increasing your catering count, which often includes not just the cost of the meal but also additional drinks, desserts, and service fees. Conversely, if guests cancel at the last minute, you may still be on the hook for their portion of the catering, as many vendors require a final headcount a few weeks in advance and charge for the full number submitted.
Delivery Charges, Setup, Breakdown and Cleaning Fees
Some wedding vendors, like florists, rental companies, décor providers, or caterers, charge additional fees for delivery, setup, and breakdown to cover the labor needed to transport, assemble, and pack up items at your venue.
Security at Your Wedding Reception
Many parishes in Louisiana have ordinances requiring security for events with large guest counts or when alcohol is served. For example, at Oak Lodge in Baton Rouge, a deputy is required to be present during your event, whether or not alcohol is being served.
Postage for Wedding Stationery
The cost of mailing your save-the-dates, invitations, and thank-you cards can quickly add up, especially if you have a large guest list or oversized stationery. It is customary to send any RSVP cards pre-stamped so guests can easily return them.
Food for the Wedding Party on the Big Day
Whether you’re getting ready at home, in a hotel suite, or on-site at the venue, you’ll need to plan for feeding your crew to keep energy levels up. If you choose to hold your ceremony and reception at one of Oak Parc’s venues, use of our bridal suite, along with a fresh fruit and cheese display, is included in the price (except ceremonies in the Orleans Room). Additionally, we provide a complimentary Honeymoon Bag for the newlyweds to enjoy after the wedding.
Service Charges and Sales Tax
Sales tax and service charges are typically added to the cost of goods and services, like food and alcohol. This amount may not always be quoted in your initial contract, so carefully review any agreements you have made with your vendors or venue to ensure you are accounting for these charges as necessary. Oak Parc Venues include a service charge and sales tax in your initial contract, allowing you to know your full cost down to the penny.
Parking For Your Wedding Ceremony and Reception
South Louisiana has no shortage of spectacular venues to hold a wedding, but not all of them provide free, ample parking to accommodate your guests. Depending on the location of your ceremony and reception, guests may incur parking hurdles, including valet fees, parking meters, and privately owned pay-to-park lots. Both Oak Lodge and Parc 73 provide plenty of on-site, free parking for your wedding guests.
The key to navigating these expenses is preparation. By understanding where extra costs might arise, you can avoid financial stress and focus on the joy of your celebration. Oak Parc is dedicated to providing couples in Baton Rouge and surrounding areas with a simple and stress-free wedding planning experience. With over 20 years of experience, our dedicated team will work closely with you to execute your vision and exceed your expectations. Contact us today to schedule a tour.